The Division of Personnel Security and Access Control (DPSAC) predicts that during Calendar Year (CY) 2023, over 19,000 NIH PIV badges will be due to expire (see figure above), a number that will far outstrip DPSAC's operational capacity to process in one calendar year.
The above image shows the predicted surge occurring in 2023. Please note these numbers are subject to change and are only intended for visual demonstration purposes.
This surge in renewals is a result of the normal 5-year renewal cycle for badges issued in 2018, and 4-year renewal for badges issued in 2019 which have doubled the normal expiration volume. Also included in this surge are badges on the third renewal cycle after the initial HSPD-12 badge roll-out in 2008.
Beyond having to address this surge, DPSAC is also expecting approximately 1,500 summer interns and several hundred fellows to enter the NIH workforce who require new badges during the summer 2023, which further straining resources. All of this is in addition to DPSAC's daily duties of enrolling and issuing badges to a steady stream of new hires during this period.
To address this surge, DPSAC has been coordinating plans to begin early, or "forced," renewals of the thousands of NIH PIV badges that would normally expire during Calendar Year (CY) 2023.
Pre-emptive Action to Ease the Burden for DPSAC Staff: Expedite Badging for Affected Badge Holders
Working closely with the NED team, DPSAC has been processing 250 forced renewals each week since the beginning of November 2021 and plans to continue through the end of CY2023 or when badge expiration spikes have been reduced to a manageable level. By accelerating the renewal process for these selected badge holders, DPSAC will be able to 'even out' the load of enrollment and badge issuance appointments over a longer period, thereby giving badge holders sufficient time to renew their PIV Cards and DPSAC staff the opportunity to provide the best possible customer service.
How You Can Help
If your badge is expiring in 2023, please look out for an email in the future when it is your turn to renew your PIV card early. While being mindful of COVID-19 protocols, DPSAC will begin by working with NIH staff such as yourself who may already be working onsite at an NIH-owned or leased facility.
DPSASC would like to emphasize the importance of avoiding these delays by renewing your badge early while also helping to minimize CY2023 renewal volume levels. When you do receive the email regarding your turn to renew your badge, that email will explain how you have been authorized to receive an ID badge with steps to schedule your issuance appointment. Please note, despite holding a PIV card with a 2023 expiration date, these early renewal emails are not a mistake. Newly issued PIVs will have a new 5-year expiration date from the time of sponsorship.
If you have any further questions regarding this process, please contact the DPSAC at ORSPersonnelSecurity@mail.nih.gov. Thank you for your cooperation.
